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Team Secretary – 30hrs per week/ flexible on days, Savills

London - Margaret Street
Part Time, Flexi Time
Circa £27 k for 30 hrs
Job title
Team Secretary
Job Location
London – Margaret Street
Team Overview
This is an exciting opportunity for the successful candidate to become a permanent member of our  London Recoveries and Receivership team. You will be joining a fast paced, dedicated and  hardworking team that is currently made up of 2 Directors and 1 Associate and forms part of the  wider Professional Services Division of Circa. 50 staff. 

Our national advisors work with lenders to recover debts in a variety of ways, based on the  circumstances. Our aim is to provide a one stop shop via our extensive knowledge. We also pursue  opportunities to support turnaround situation e.g. to prevent insolvency.

Key Responsibilities of the Role
To provide full administrative support to the London Recoveries team  

Provide diary management services 

Organise appointments, meetings, conference calls, client lunches, dinners, etc. 

Assist on expense claims for Director’s 

Managing telephone enquiries and message taking 

Attend team meetings, minute taking 

Generate invoices and teams monthly billing 

Process contractor invoices and generate purchase orders 

Opening jobs and carrying out conflict checks 

Printing, binding reports and photocopying 

Booking travel and accommodation on behalf of team 

Assisting with PowerPoint, Word & Excel documents and client presentations, invitations  Applying for property licences on behalf of team 

Witnessing document signing  

Opening and distributing post 

Maintain a high level of professionalism when dealing with clients and colleagues 

Exercising confidentiality and discretion at all times 

In addition to the tasks described above, the job holder may be required to carry out other duties as may reasonably be required from time  to time

Skills, Knowledge and Experience 
Microsoft Office – intermediate 

In house database and CRM packages (training will be provided) 

Intermediate Microsoft Office knowledge incl. PowerPoint, Excel, Word & Outlook Minimum of 50 wpm 

Enthusiasm to do a high quality job at all times, with attention to detail e.g. for proof reading and  formatting 

Able to work well under pressure 

Able to demonstrate reliability and flexibility 

Experience of working across teams/departments desirable but not essential 

Experience of working in a Professional Services environment is advantageous 

Good communicator 

Excellent time management skills 

Excellent attention to detail skills 

Good numerical skills 

Good team player

 

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