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PA to OCM Residential Development & Investment, Savills

London - Margaret Street
Full Time, Flexi Time, Job Share

Job Description – PA to OCM Residential Development & Investment

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Job Title

PA to OCM Residential Development & Investment

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OCM – Residential Development & Investment

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33 Margaret Street, London, W1G 0JD

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Dependant on Experience

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Working Hours

Full Time

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Reports To

Heather Corlett, EA to Head of Operational Capital Markets

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This document sets out the primary duties and responsibilities of the above position. The duties and responsibilities described below are not intended to be exhaustive.

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Role Overview

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Based in Savills Head Office in Margaret Street, the expanding division of OCM has a vacancy for an experienced PA to provide support services to three senior directors within the Residential Development & Investment team together with the wider team members.

This role will also include supporting the EA to the Head of Operational Capital markets with divisional responsibilities to include driving strategic operational initiatives.

A fast paced and friendly team, the individual will have good business acumen, have a highly motivated mind- set with strong communication skills, be responsible in managing their own workload, acting with autonomy and using their own initiative.

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Team Overview

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Operational Capital Markets is a specialist division with a global remit that brings together Savills market- leading advisory services in the rapidly expanding operational residential sectors.

Headquartered in London, we work alongside our dedicated colleagues across our network of 241 offices in the UK and Europe, as well as with colleagues in over 600 international offices, ensuring that we offer our clients unrivalled global distribution channels.

This sector is continually growing and offers the candidate the opportunity to develop and grow their role as the sector does.

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Key Responsibilities

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PA for Residential Development & Investment

Assisting 3 Senior Directors whilst supporting wider team members
Build an understanding of the nature of the division, get to know clients and build relationships with them and their PA’s
Onboarding & induction of new starters
Meet and greet clients in reception
Diary management
Monitoring emails
Completion of detailed corporate expense claims and tracking receipts
Co-ordinating global travel arrangements and itineraries
Management of CRM database – Outlook & Dynamics
Assisting with the management of the teams finances and billing sheet
Ensure all internal compliance procedures are adhered to
Organise and prioritise workload and keep a level headed approach in a busy working environment Booking meeting rooms / arranging lunches / dinners events as required
Answering calls and acting as a gatekeeper
Maintaining and organising electronic files
Maintaining holiday and sickness records


Supporting EA to Head of Operational Capital Markets (Heather Corlett)


Provide proactive OCM support to HC to ensure there is a joined up team approach across the division Contribute to improving internal process to drive efficiencies and improve client service
Attend monthly finance meetings
Produce a weekly client meeting schedule

Ad hoc duties to support other senior professionals within the division

Skills, Knowledge and Experience

Good business acumen
Highly organised with strong attention to detail
Strong communication both verbal and written and confident in liaising at a senior level both internally and externally
Ability to quickly build rapport, deliver outstanding client service and long standing relationships
Can do and solution driven attitude
Good teamwork skills
Enjoys working in a fast paced team environment
Ability to multi task and work under pressure
An autonomous worker with strong follow-through skills

Qualifications/Technical Abilities

4+ years previous experience of working in a busy Senior PA role is essential Intermediate Advanced Microsoft Office knowledge (Excel essential) Technically savvy and experience with CRM databases
Familiarity with Concur is preferred

Proven administrative, time management and organisational skills
Ability to learn new skills, working methods and be adaptable to change
Perform duties with the highest level of confidentiality and integrity both with clients and colleagues

Assessment applicants can expect during selection

  •   Two stage interview
  •   Skills testing (e.g. Word, Excel, PowerPoint)


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