Savills

Role Overview

We are looking for an experienced PA to provide support to the Director, Global Residential Network and administrative support to the Global Residential Team of 3.  This is a friendly and cohesive team based in Rathbone Place.

We are looking for someone who has strong organisational and communication skills with the ability to work under pressure handling work of a confidential nature. The should be able to show initiative, be self-motivated, pre-emptive, efficient, and reliable.  The role is office based with flexibility.

Team Overview

Savills culture is one of trust and respect, teamwork and collaboration. Our teams and our clients benefit when we work together, listening to and learning from each other.  Above all, we value the motivation of our people. This is evidenced by our wellbeing offer, our capability to facilitate flexible working and our support to enjoy a healthy work life balance.

Key Responsibilities of the Role

•    Providing full PA support to the Head of Global Residential Network and administrative support to the team
•    Extensive diary management across time zones
•    Arranging internal and external meetings, booking meeting rooms and setting up conference calls
•    Managing Directors emails – flagging any that need urgent attention and responding where suitable
•    Organising extensive international travel including flights, accommodation, visas, transfers and itineraries
•    Answering telephone calls, taking messages and directing enquiries to the appropriate team
•    Organising monthly management meetings, preparing Agendas; organising bi-monthly International department meetings and weekly team meetings
•    Maintaining and updating CRM systems
•    Compiling due diligence and following up with Compliance and Group Legal
•    Assisting with creating and formatting presentations
•    Arranging international workshops via Zoom/Teams
•    Lead on arranging international conference that takes place every 18months
•    Collating quarterly figures across international offices
•    Raising and processing invoices and purchase orders
•    Completing expense claims
•    Assisting with international projects where required
•    Liaise with and build relationships with senior stakeholders
•    Maintain a high level of professionalism when dealing with clients and colleagues
•    Manage private and confidential information with the utmost discretion

Skills, Knowledge and Experience

• 2-3 years’ experience as a PA or solid experience in an administrative capacity
• Ability to act in a professional and confidential nature at all times
• Excellent communication skills – both verbal and written
• Excellent organisational and administrative skills – able to prioritise multiple tasks and deadlines and good attention to detail
• Confident to take ownership of all travel arrangements
• Able to work on their own and use their own initiative and delegate effectively for maximum results
• Ability to work under pressure
• Able to work across different time zones

Technical experience:

• Excellent knowledge of Microsoft Office
• Diary management
• Previous use of CRM systems would be preferred (superficially Dynamics and Reapit)
• Good numerical skills
• A second language would be beneficial but is not required