Join now

Savills

 
Number not set
Profile
Search Jobs

PA and Team Administrator, Savills

London
Full Time, Flexi Time
TBC

Job Location

Margaret Street, London.

Role Overview

To provide advanced secretarial/administrative support to the growing Planning Central East team who are based within our Margaret Street, London Head Office.

The job holder will also form part of a wider London Admin team of 6, who work together to ensure that the London department runs smoothly.

Team Overview

A fast paced, professional and friendly team of 14; ranging from Graduate to Associate level and led by 2 Directors, who specialise in obtaining permission for high-profile, large scaled, mixed use developments.

This role will involve working extremely closely with both Directors; often making informed decisions on their behalf.

Key Responsibilities of the Role

o Providing full support to Directors;
o Full diary and email/inbox management for Directors, including managing the expectations of external

client CEOs and stakeholders;
o Coordinating and providing full administrative support to wider team;
o Main point of contact between the wider business/clients/governmental bodies and Directors/team;
o Arranging internal and external meetings, as well as booking meeting rooms on behalf of Directors/team; o Organising national and international travel on behalf of Directors/team and creating detailed itineraries; o General administrative duties including: photocopying, scanning, printing, binding, arranging couriers and

processing expense claims and supplier invoices;
o Creating, updating, and formatting CVs, profiles, agendas, letters, spreadsheets, presentations, reports

and tenders;
o Managing and maintaining contacts database, as well as instruction, filing and archiving systems;
o Full administrative management of team billing/invoicing process and attending/leading fortnightly finance

update meeting;
o Full administrative management of team finances (including debt management), providing all information

used for meetings with Divisional Finance Manager;
o Full administrative management of ISO, POs, and compliance auditing processes for team;
o Leading team communications which engage support personnel – Health and Safety, HR, Legal, Catering

and Facilities;
o Managing team resourcing including leave requests
o Organising internal and external team events; and wider national admin assistance when required.

Skills, Knowledge and Experience

Technical experience

o Advanced administration and time management skills with the ability to thrive to complete routine tasks o Knowledge of business finance, targets, forecasting and profit margins is required.

Skills and Knowledge

o Advanced organisational and prioritising ability;
o Advanced administration and time-management skills;
o Excellent communication skills (verbal and written);
o Confident networking internally/externally on behalf of Directors;

 

o Excellent attention to detail;
o Advanced ability to multitask and work flexibly at all times (including working under pressure);
o Extremely dependable – Directors/team can rely on job holder to produce work to deadlines without

prompting/chasing;
o Must be a team player but also have the confidence/ability to use own initiative to make decisions; o Must be honest and discreet – job holder will be privy to sensitive information.

Share this Job:

DAISY CHAIN

Create your account

If you have a promo code please enter it here

I agree to the Terms of Service and Privacy Policy.

Employer?Click here to register.

DAISY CHAIN

The Daisy Chain Summer Sale is here!

Enjoy the freedom to post jobs with us throughout the entire summer without any charges

Hurry, this offer is valid until September 30th, 2023.

Don't miss out!

DAISY CHAIN

Join The Daisy Chain today

Please complete your company details below and a member of our new business team will be in touch.

If you have a promo code please enter it here

I agree to the Terms of Service and Privacy Policy.