Savills

Job Location

Margaret Street, London.

Role Overview

To provide advanced secretarial/administrative support to the growing Planning Central East team who are based within our Margaret Street, London Head Office.

The job holder will also form part of a wider London Admin team of 6, who work together to ensure that the London department runs smoothly.

Team Overview

A fast paced, professional and friendly team of 14; ranging from Graduate to Associate level and led by 2 Directors, who specialise in obtaining permission for high-profile, large scaled, mixed use developments.

This role will involve working extremely closely with both Directors; often making informed decisions on their behalf.

Key Responsibilities of the Role

o Providing full support to Directors;
o Full diary and email/inbox management for Directors, including managing the expectations of external

client CEOs and stakeholders;
o Coordinating and providing full administrative support to wider team;
o Main point of contact between the wider business/clients/governmental bodies and Directors/team;
o Arranging internal and external meetings, as well as booking meeting rooms on behalf of Directors/team; o Organising national and international travel on behalf of Directors/team and creating detailed itineraries; o General administrative duties including: photocopying, scanning, printing, binding, arranging couriers and

processing expense claims and supplier invoices;
o Creating, updating, and formatting CVs, profiles, agendas, letters, spreadsheets, presentations, reports

and tenders;
o Managing and maintaining contacts database, as well as instruction, filing and archiving systems;
o Full administrative management of team billing/invoicing process and attending/leading fortnightly finance

update meeting;
o Full administrative management of team finances (including debt management), providing all information

used for meetings with Divisional Finance Manager;
o Full administrative management of ISO, POs, and compliance auditing processes for team;
o Leading team communications which engage support personnel – Health and Safety, HR, Legal, Catering

and Facilities;
o Managing team resourcing including leave requests
o Organising internal and external team events; and wider national admin assistance when required.

Skills, Knowledge and Experience

Technical experience

o Advanced administration and time management skills with the ability to thrive to complete routine tasks o Knowledge of business finance, targets, forecasting and profit margins is required.

Skills and Knowledge

o Advanced organisational and prioritising ability;
o Advanced administration and time-management skills;
o Excellent communication skills (verbal and written);
o Confident networking internally/externally on behalf of Directors;