Vastint
Office Administrator, Vastint
Title: Office Administrator
Location: Stratford, London E15 Â
Work Hours: Part Time (22.5 hrs per week)
Job Description: Vastint UK is a real estate organisation specialising in the development of large-scale mixed-use regeneration sites. Currently the company has sites in London, Leeds and Cardiff.
We are looking for a part-time Office Administrator to ensure the smooth running of the UK head office, and provide administrational and organisational support to the team of 27. The ideal candidate will be a highly organised problem solver with excellent communication skills and the ability to adapt to changing priorities.
 Duties and Responsibilities
 Office Management
·        First point of contact for guests, visitors & contractors to the London head office
·        Managing access for staff and contractors
·        Sorting post & managing deliveries
·        Contract management for building services including cleaning, IT, virtual receptionist, CCTV, security & fire alarm systems
·        Managing health & safety procedures
·        General upkeep of the office including watering office plants, reporting faults, coffee machine maintenance and managing cleaning ops
·        Order stationery / toner / water / kitchen sundries / IT equipment / PPE / Furniture as necessary
·        Arrange catering for meetings as necessary
·        Assist with office refurb projects
·        Arranging couriers
Administration
·        IT and administration support for team
·        Respond to and field general enquiries
·        Managing business mobile contract and staff upgrades
·        Update telephone lists
·        Approving invoices and credit card rec support
HR / Staff support
·        New Starter / leaver administration
·        Staff inductions
·        Private healthcare admin and renewal negotiation
·        Organise staff events
·        Arrange staff lunches
·        Internal communications
Skills & Qualifications
 proficiency in Microsoft Office
1+ Years’ experience in a similar role
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Hours
 9.30 to 2.30, five days a week, with half an hour for lunch (22.5 hours work per week)
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Salary / benefits
 ~£20,000-£22,000
25 days holiday, + bank holidays
10% employer pension contribution
Healthcare (taxable)
Life assurance at 3x gross salary
Thank you so much for applying for our Office Administrator role.
We will be in touch if we wish to continue with your application.
Many thanks
Vastint