Vastint

Title: Office Administrator

Location: Stratford, London E15  

Work Hours: Part Time (22.5 hrs per week)

Job Description: Vastint UK is a real estate organisation specialising in the development of large-scale mixed-use regeneration sites. Currently the company has sites in London, Leeds and Cardiff.

We are looking for a part-time Office Administrator to ensure the smooth running of the UK head office, and provide administrational and organisational support to the team of 27. The ideal candidate will be a highly organised problem solver with excellent communication skills and the ability to adapt to changing priorities.

 Duties and Responsibilities

 Office Management

·         First point of contact for guests, visitors & contractors to the London head office

·         Managing access for staff and contractors

·         Sorting post & managing deliveries

·         Contract management for building services including cleaning, IT, virtual receptionist, CCTV, security & fire alarm systems

·         Managing health & safety procedures

·         General upkeep of the office including watering office plants, reporting faults, coffee machine maintenance and managing cleaning ops

·         Order stationery / toner / water / kitchen sundries / IT equipment / PPE / Furniture as necessary

·         Arrange catering for meetings as necessary

·         Assist with office refurb projects

·         Arranging couriers

Administration

·         IT and administration support for team

·         Respond to and field general enquiries

·         Managing business mobile contract and staff upgrades

·         Update telephone lists

·         Approving invoices and credit card rec support

HR / Staff support

·         New Starter / leaver administration

·         Staff inductions

·         Private healthcare admin and renewal negotiation

·         Organise staff events

·         Arrange staff lunches

·         Internal communications

Skills & Qualifications

 proficiency in Microsoft Office

1+ Years’ experience in a similar role

 

Hours

 9.30 to 2.30, five days a week, with half an hour for lunch (22.5 hours work per week)

 

Salary / benefits

 ~£20,000-£22,000

25 days holiday, + bank holidays

10% employer pension contribution

Healthcare (taxable)

Life assurance at 3x gross salary