Private: Ventive

The Company:

Ventive is an entrepreneurial
young company in friendly offices by the river in Isleworth, which designs and manufactures
natural ventilation systems that help buildings reduce carbon emissions and
heating bills.

We are growing and now seek a hard-working,
trustworthy and reliable part-time bookkeeper with excellent skills in Xero and
secure knowledge of taking accounts to trial balance, to join our small and
friendly team. The ideal candidate is self-motivated, proactive, a strong
communicator and has an excellent attention to detail.

Our Xero system is integrated with
other applications (such as Insightly, Receipt Bank/Dext) so is at the heart of how
we manage and grow our business.

The role will initially be for 2-3
days per week but for the right candidate this could be a flexi 5 days as the
role is responsive to business demand.  Based
in the office or remote on either a payroll or self-employed basis and will
include the following:

Core Bookkeeping

·
Raise
sales invoices and ensure customer billing is accurate and timely (cross check
to the Insightly CRM in liaison with sales support)

·
Use
Receipt Bank to enter purchase invoices with the relevant VAT, tracking and ledger
codes

·
Chase
outstanding invoices

·
Process
expenses

·
Reconcile
payments between the bank and Xero, chase outstanding tax receipts and bills
where required

·
Check
and upload the monthly payroll journal into Xero

·
Manage
cash flow projections and process payments accordingly

·
Upload
and reconcile credit card statements into Xero

·
Check
and submit VAT return

·
Manage
Xero tracking categories

·
Track
grant spending

·
Issue
Purchase Orders

·
Produce
and understand up to date quarterly P&L and balance sheet and report to the
Directors; maintain the management account template in Xero

·
Identify
inconsistencies or errors in the P&L and balance sheet and rectify
accordingly

·
Reconcile
COGS versus BOM

·
Monitor
and reconcile HMRC online accounts with PAYE/NI returns

·
Monitor
the Directors Loan accounts and advise accordingly

·
Process
pension submissions

·
Liaise
with accounts at year end to approve accounts and submit R&D claim

·
Keeping
up to date with HMRC manual and generally accepted accounting standards

·
Respond
to ad hoc company and supplier compliance documentation

Beneficial

·
Prepare
and submit EIS returns

·
Prepare
and submit P11Ds

·
Prepare
and submit Future Fund quarterly submissions

·
Maintain
and update the budget/forecast

·
Company
secretary – maintain registers, file confirmation statement, SH01 and share
transfers, PSC, ensure Director and Member details and all filing up to date.

·
Liaise
with lawyers regarding option and EMI/options scheme creations

·
Liaise
with lawyers regarding funding rounds

·
Implement
new PO software for project cost transparency and input into cash flow

The successful candidate should have the following skills,
experience and qualities:

·
AAT/ACA/ACCA
part-qualified/qualified or relevant bookkeeping qualifications (desirable);

·
Experience
of Xero (1 year minimum);

·
Strong
Excel skills;

·
Proactive
and confident working in an evolving business;

·
Excellent
attention to detail;

·
Great
communication skills;

·
Enthusiastic,
dedicated and reliable.