Savills

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Administration Assistant, Savills

London

Full Time, Flexi Time

TBC

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Administration Assistant

Job Location

London – Margaret Street

Team Overview

This is an exciting opportunity for the successful candidate to become a permanent member of our London Recoveries and Receivership team. You will be joining a fast paced, dedicated and hardworking team that is currently made up of 2 Directors and 1 Associate and forms part of the wider Professional Services Division of Circa. 50 staff.

Our national advisors work with lenders to recover debts in a variety of ways, based on the circumstances. Our aim is to provide a one stop shop via our extensive knowledge. We also pursue opportunities to support turnaround situation e.g. to prevent insolvency.

Key Responsibilities of the Role

 To provide full administrative support to the London Recoveries team
 Provide diary management services
 Organise appointments, meetings, conference calls, client lunches, dinners, etc.
 Assist on expense claims for Director’s
 Managing telephone enquiries and message taking
 Attend team meetings, minute taking
 Generate invoices and teams monthly billing
 Process contractor invoices and generate purchase orders
 Opening jobs and carrying out conflict checks
 Printing, binding reports and photocopying
 Booking travel and accommodation on behalf of team
 Assisting with PowerPoint, Word & Excel documents and client presentations, invitations
 Applying for property licences on behalf of team
 Witnessing document signing
 Opening and distributing post
 Maintain a high level of professionalism when dealing with clients and colleagues
 Exercising confidentiality and discretion at all times
In addition to the tasks described above, the job holder may be required to carry out other duties as may reasonably be required from time to time

Skills, Knowledge and Experience

 Microsoft Office – intermediate
 In house database and CRM packages (training will be provided)
 Intermediate Microsoft Office knowledge incl. PowerPoint, Excel, Word & Outlook
 Minimum of 50 wpm
 Enthusiasm to do a high quality job at all times, with attention to detail e.g. for proof reading and
formatting
 Able to work well under pressure
 Able to demonstrate reliability and flexibility
 Experience of working across teams/departments desirable but not essential
 Experience of working in a Professional Services environment is advantageous
 Good communicator
 Excellent time management skills
 Excellent attention to detail skills

JD Template Nov21

 Good numerical skills
 Good team player

Assessment applicants can expect during selection

 2 stage interview
 Personality Profile
 Skills Testing (eg excel, word)

Savills is committed to eliminating discrimination and encouraging diversity amongst our workforce. Please read more about our approach to Diversity & Inclusion here

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