Savills

Administration Assistant
Job Location
London – 33 Margaret Street
Role Overview
The Building & Project Consultancy team are looking for a Team Assistant to support the London
Administration Team within the division as and when needed.
The successful candidate should be highly organised and able to handle multiple tasks at once and willing to
help the team when required. They should have good time management and be able to interact professionally
with all members of the company.
A self-motivated individual, the right candidate will also be able to demonstrate reliability, flexibility and
initiative. Responsibilities will vary from day to day and will require ability to balance a busy workload with
different deadlines, whilst exercising confidentiality and discretion at all times.
The successful candidate will be a good team player with strong verbal and written communication skills. The
ability to work under pressure and a willingness to learn.

Team Overview
The Building & Project Consultancy London team comprises of approximately 90 fee earners and non-fee
earners based across the City and West End. This role is based in the West End although occasional travel to
the City office may be required.
The role will be working as part of a wider admin team consisting of 7 PAs and secretaries, each support
different teams that make up the London building Consultancy division also act as an administrative support
network to one another with regular meetings.
The division is dynamic, busy and the suitable candidate will be required to assist across all of the teams at
times.
Key Responsibilities of the Role
• To provide administrative support to wider admin team
• Provide backup diary management services
• Organise appointments, meetings, conference calls, client lunches, dinners, etc.
• Assist on expense claims
• Provide holiday cover as required across the wider London BPC department
• Manage telephone enquiries and message taking
• Attend regular admin team meetings
• Where required, generate invoices and assist with teams monthly billing
• Process contractor invoices and generate purchase orders
• Format and combine client reports and appendices
• Open jobs and carry out conflict checks
• Printing, binding reports and photocopying
• Booking travel and accommodation on behalf of team
• Assisting with PowerPoint, Word & Excel documents and client presentations
• Minute taking
• Opening and distributing post
• Maintain a high level of professionalism when dealing with clients and colleagues
• Exercise confidentiality and discretion at all times
In addition to the tasks described above, the job holder may be required to carry out other duties as may reasonably be required from time
to time

JD Template
Nov21
Skills, Knowledge and Experience
• Microsoft Office – intermediate
• In house database and CRM packages (training will be provided)
• Intermediate Microsoft Office knowledge incl. PowerPoint, Excel, Word & Outlook
• Minimum of 50 wpm
• Enthusiasm to do a high quality job at all times, with attention to detail e.g. for proof reading and
formatting
• Able to work well under pressure
• Able to demonstrate reliability and flexibility
• Experience of working across teams/departments desirable but not essential
• Experience of working in a Professional Services environment is advantageous
• Good communicator
• Excellent time management skills
• Excellent attention to detail skills
• Good numerical skills
• Good team player
Assessment applicants can expect during selection
• 2 stage interview
• Personality Profile
• Skills Testing (eg excel, word)